Simplify Candidate Emails with ORC Global Templates

Emails play a key role in keeping candidates informed during the hiring process. In Oracle Recruiting Cloud (ORC), managing hundreds of notifications with consistent branding can be challenging. This is where Global Templates come to the rescue, making it easy to standardize emails and focus on hiring top talent.

The Problem: Inconsistent and Time-Consuming Emails

Without a centralized solution, updating branding across multiple email templates can be frustrating. Here are the common challenges:
– Maintaining consistency across hundreds of email templates.
– Risk of errors, like missing logos or incorrect formatting.
– Time wasted on repetitive updates instead of meaningful recruitment tasks.

The Solution: ORC Global Templates

Global Templates make email management simple and efficient by allowing you to define branding elements (like headers, footers, and logos) once. These elements automatically apply to all email notifications, saving time and ensuring consistency.

How to Create a Global Template

Follow these steps to set up a Global Template in ORC:

1. Navigate to Setup and Maintenance > Recruiting and Candidate Experience > Manage Email Templates.
2. Click ‘Add’ to create a new template.
3. Name your template and select ‘Candidate Notification Email Template’ as the type.
4. Choose ‘Global Template’ as the email type and define the design elements.
5. Save your work, modify content as needed in the HTML Designer, and activate the template. As our case, we created Test template and activated the template as shown in below image.

Why Use Global Templates?

1. Saves Time: Update branding elements once for all notifications.
2. Ensures Consistency: Maintain a polished and professional look in every email.
3. Reduces Errors: Eliminate manual updates and the risk of mistakes.
4. Scales Easily: Works seamlessly for small or large recruitment teams.

Conclusion

Global Templates in ORC streamline candidate communications, helping you save time, reduce errors, and create professional, consistent emails. Start using this feature today to enhance your recruitment efforts!